Export Invoice-free Excel and Word Download
What is Export Invoice?
Export invoices are a critical component of the export paperwork. Invoices indicate the buyer and seller of the goods, a description of the items, their value and the terms or proposed terms of the sale. It is a document issued by an exporter to an importer listing the goods or services supplied and stating the sum of money due. Many governments use invoices for calculating and assessing customs duties and taxes. Governments that use invoices to control imports will often specify the invoice’s form, content, number of copies, language(s) to be used, and other characteristics.
Whats in this Post?
- What is Export Invoice
- Purpose Of Export Invoice
- Importance of Exports
- Export Invoice as document
- Generate Export Invoice through Reach Online VAT Accounting Software
- Download Export Invoice Excel and Word Template
Purpose of Export Invoice In UAE
The following outlines ways, in which an export invoice is used, the export invoice is the starting or initiating document that links the rest of the export transaction:
1. Exporters can use it to support loans, insurance claims and grant programs.
2. A buyer and seller use it as a basic statement of what is being sold.
3. The buyer (importer) uses it to release funds through its bank to the seller.
4. If there is an insurance claim on the shipment and provided insurance was provided, it serves as a key supporting document.
5. The importer or acting customs broker at the destination country requires it before clearing the goods through customs.
6. A bank for the buyer examines the export commercial invoice before releasing funds under a letter of credit or documentary collection.
7. It can be used alongside an inspection certificate providing proof that what you are shipping is, in fact, what the customer ordered, and is also of good quality.
• A government can use a commercial invoice to determine the true value of goods when assessing duties.
• Customs authorities can use it to assess customs duties, use it for inspection purposes, and for the keeping of statistics.
• A bank can request for purposes of negotiating a Letter of Credit, legalization of the commercial invoice by the consulate of the buyer’s country. In this instance, the required legalized document presented by the supplier must be sent to the buyer, once the documents are accepted.
The Export invoice is used by customs authorities worldwide for inspections purposes, estimating customs duties, and for maintaining international trade statistics. If specific information is required to appear on the export invoice by custom authorities in the importing country, the importer should advise you of this, and preferably, well in advance of the export sale.
But most important of all: The export invoice must correspond with all information appearing in any form of a collection document, e.g., Letter of Credit, sight draft.
Importance of Exports in UAE
When goods or services are supplied from UAE to a person located outside UAE, the supply is called an export. UAE is the largest exporting State among all the GCC States. The major products exported from UAE are electronics, precious metals and stones. It is the 29th largest export economy in the world and the 20th largest importer in the world.
Exports are considered as taxable supplies. However, they are zero rated, i.e. tax at 0% is applicable on exports. Additionally, the treatment of exports is based on certain scenarios. These scenarios can be divided as follows:
a. Export of goods outside a GCC VAT implementing state
b. Export of goods to unregistered recipients in a GCC VAT implementing state
c. Export of goods to registered recipients in a GCC VAT implementing state
d. Export of goods which require installation or assembly outside the state
Requirement Of Export Invoice as Document in UAE
While exporting, the exporters of the goods or their Agents must declare them
in detail. In the case of exporting any restricted goods, the exporter must obtain
required approval from the competent authority and submit to Customs. Following
declarations types are under Export Regime:
• Export from Local to ROW
• Export from Local to Dubai FZ
• Export from Local to GCC (statistical export)
• Export from CW to ROW
• Export from CW to FZ
• Re Export to ROW (after import for re- export)
• Re Export to FZ (after Import for Re Export)
• Return to FZ after Temporary Admission
• Return to ROW after Temporary Admission
• Temporary Export from Local to ROW
• Temporary Export from Local to FZ
Export from Local to ROW:
For exportation of local goods to a country of ROW other than a GCC state the above declaration type is required to be cleared.
Required Documents
• Export Invoice
• Packing List
• Export Permit from a controlling authority (applicable only to restricted exports)
Export from Local to Dubai FZ:
This Declaration is for exporting goods from U.A.E local market to a Free Zone in Dubai. The exporter or his broker can submit this declaration. However, the receiving Free Zone client must acknowledge the declaration through the acknowledgement service available on Dubai Trade.
Required Documents
• Export Invoice
• Packing List
Export from Local to GCC (statistical export):
Any foreign goods previously imported to local from ROW can be exported to another GCC state on statistical Export Declaration. Declarant can avoid repeated payment of Duty to the Customs Office of destination in the GCC state provided that the statistical export declaration carries MAKASA stamp.
Required Documents
• Export Invoice
• Packing List
• Copy of Import Declaration (for Makasa Process)
Export from CW to ROW: The goods admitted into a Customs Warehouse may be exported to any of the countries in ROW. Export Customs procedure can be completed by clearing the above Declaration Type.
Required Documents
• Export Invoice
• Packing List
Export from CW to FZ:
The foreign goods maybe exported from a Customs Warehouse to a Free Zone in Dubai subject to the applicable export restrictions. The Exporter must complete the required Customs Procedure to admit the goods into Free zone.
Required Documents
• Export Invoice
• Packing List
Re-export to ROW (after import for re- export):
The foreign goods previously imported on declaration type of Import for Re-export can be re-exported to ROW other than GCC states by clearing this declaration. Customs inspection and exit certification shall be required to claim the refund of security deposit or guarantee paid against the Import for Re-Export Declaration. The guarantee or deposit can be claimed back only if the imported goods have been exported within six months from the date of Import for Re-Export Declaration.
Required Documents
• Export Invoice
• Packing List
Re-export to FZ (after import for re-export):
The foreign goods previously imported on declaration type of Import for Re-export can be re-exported to FZ by clearing this Declaration. Customs inspection and exit certification shall be required to claim the refund of security deposit or guarantee paid against the Import for Re-Export Declaration. The guarantee or deposit can be claimed back only if the imported goods have been re-exported within six months from the date of Import for Re-Export Declaration.
Required Documents
• Export Invoice
• Packing List
Return to ROW after Temporary Admission:
The goods brought on Temporary Admission must be returned to ROW within the stipulated time period. In case of any extension is required on permitted time period, Customs approval must be obtained prior to the expiry of the time limit.
Required Documents
• Export Invoice
• Packing List
Temporary Export from Local to FZ:
This declaration can be cleared for the goods to be exported on temporary basis from local to Free Zone for the purposes of Repairing or Servicing, Reconditioning, Processing etc. The Exporter should complete the Customs inspections prior to exporting and while re-importing the Goods to local as well.
Required Documents
• Export Invoice
• Packing List
Temporary Export from Local to ROW:
This declaration can be cleared for the goods to be exported on temporary basis for the purpose of conducting exhibition, completing any Projects, repairing or servicing and processing etc. The Exporter should complete the Customs inspections prior to exporting and while re-importing the Goods to local as well.
Required Documents
• Export Invoice
• Packing List
Input Tax Recovery on Exports
As exports are taxable supplies, input tax can be recovered on supplies used to make exports. If the exporter makes domestic supplies also, the input tax recovered can be used to reduce their tax liability. If the exporter is dealing solely in exports, the exporter can get refund of the tax paid on inputs.
Records of exports in UAE
Records of exports made are required to be maintained for minimum 5 years from the end of the year to which the invoices pertain.
For example: An Export Invoice issued on 5th January, ’18 should be retained till 31st December ’23.
Generate Export Invoice through Reach Online VAT Accounting Software:
Export Invoice Format – Excel and Word Download
VAT compliance begins with VAT invoicing. Every single invoice that you generate or transaction you record must be done in a VAT compliant way.
In the VAT regime, all sales and purchase transactions need to be tax compliant. This means that invoices, debit notes, credit notes and other documents have to be printed as per the formats prescribed by the Federal Trade Authority for UAE
With the simple step to follow for invoicing you will be able to print accurate VAT compliant export invoices. Being user friendly online VAT accounting software a range of invoices can be created which keeps the business operations efficient and VAT compliant.
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