GST BILL FORMAT

GST BILL FORMAT

Under GST invoicing rules and formats have been notified covering details such as supplier’s name, shipping and billing address, HSN Code, place of supply, rate. In this article we will be covering all aspects of invoicing under GST.

Time limit to for invoicing under GST

The GST Model law has defined the time limit for issue of GST tax invoices, revised bills, debit notes and credit note.

Following are the due dates for issuing an invoice to customers:

• Supply of Goods (Normal case)- On or before date of removal/ delivery
• Supply of Goods (Continuous Supply)- On or before date of issue of account statement/ payment
• Supply of Services (General case)- within 30 days of supply of services
• Supply of Services (Banks & NBFCs)- within 45 days of supply of services

Revise Already Issued Invoices under pre-GST regime

Revised tax invoices can be issued by a registered taxable person within one month from issuance of certificate of registration i.e. GST Registration. It will be issued against the invoice already issued during the period starting from the effective date of registration till the date of issuance of certificate of registration to him

What is Bill of Supply?

Tax invoice is generally issued to charge the tax and pass on the credit. In GST there are some instances where the supplier is not allowed to charge any tax and hence a Tax invoice can’t be issued instead another document called Bill of Supply is issued.

How to raise aggregate invoices?

Where the value of invoice is less than Rs 200 and the recipient is an unregistered, registered taxpayer, he or she can issue an aggregate invoice for such multiple invoices on a daily basis.

For example, you may have issued 3 invoices in a day of Rs.80, Rs90 and Rs120. In such a case you can issue a single invoice, totaling to Rs290, to be called an aggregate invoice.

When is debit note issued?

Debit note is to be issued by supplier:

1. Original tax invoice has been issued and taxable value in the invoice is less than actual taxable value.
2. Original tax invoice has been issued and tax charged in the invoice is less than actual tax to be paid.

When is credit note issued?

Credit note is to be issued by supplier:

• Original tax invoice has been issued and taxable value in the invoice exceeds actual taxable value.
• Original tax invoice has been issued and tax charged in the invoice exceeds actual tax to be paid.
• Recipient refunds the goods to the supplier
• Services are found to be deficient

What are the specific mandatory fields in an GST compliant invoice?

To issue and receive a GST compliant invoice is a prerequisite to claim ITC. If a taxpayer does not issue such invoice his customer loses ITC claim and the taxpayer loses its customers. Here we mention the mandatory fields in an invoice:

• Invoice number and date
• Customer name
• Shipping and billing address
• Customer and taxpayer’s GSTIN
• Place of supply
• HSN code
• Taxable value and discounts
• Rate and amount of taxes i.e. CGST/ SGST/ IGST
• Item details i.e. description, unit price, quantity

What are the various types of invoices or supporting documents?

All different types of GST compliant invoices such as:

• sales invoices
• purchase invoices
• bill of supply
• credit notes
• debit notes
• advance receipts
• refund vouchers
• delivery challans (for supply on approval, supply of liquid gas, job work and other).

Manner of issuing invoices

What’s the diff between invoice date and due date?

Invoice date refers to the date when the invoice is created on the billbook, while the due date is when the payment is due against the invoice.

How to issue an invoice under reverse charge?

Here, you not issue an invoice different from usual sales or purchase invoices. The only additional requirement is that you need to mention on the invoice that tax is paid on reverse charge.

Is it mandatory to maintain invoice serial number?

Yes, invoice serial number must be maintained strictly.

For example, if invoice is being issued with serial number as INV001, the same format must be maintained. You may change the format by providing a written intimating the GST department officer along with reasons for the same

What all details are required to be mentioned in GSTR-1 for documents issued?

For the following nature of documents issued number of documents prepared, cancelled and net issued along with serial number of each must be mentioned:

• Invoices for outward supply
• Invoices for inward supply from unregistered person
• Revised Invoice
• Debit Note
• Credit Note
• Receipt voucher
• Payment Voucher
• Refund voucher
• Delivery Challan for job work
• Delivery Challan for supply on approval
• Delivery Challan in case of liquid gas
• Delivery Challan in cases other than by way

Can I sign my invoice through DSC?

Yes, you may digitally sign your at our software through DSC and authentic your invoice. In case you do not have a DSC, we also provide an option to sign through Aadhaar number.

GST Invoice Format in India is provided (GST Bill Format Sample) through PDF Excel and Word Free Download. The GST Invoice shall contain details such as GSTIN, Name, Address, Seriel Number of the Invoice, Date of Invoice etc. The format shall also contain Details of the Receiver (To whom it is billed too) and Details of the Consignee. This GST Invoice Format (GST Bill Format for Services and Sales) has been specified in the Draft Rules formulated by the Central Government. Below we have provided GST Invoice Format (GST Bill Format) in PDF, Excel, MS Word. These Invoice Format of GST have been compressed so that they can be downloaded in slower internet connections too.

Elements to be Included in  GST Invoice Format (GST Bill Format)

• Invoice number and date
• Customer name
• Shipping and billing address
• Customer and taxpayer’s GSTIN
• Place of supply
• HSN code
• Taxable value and discounts
• Rate and amount of taxes i.e. CGST/ SGST/ IGST
• Item details i.e. description, unit price, quantity

Usage of this GST Bill Format

The GST Invoice Format provided above can be used for businesses such as Hospitals, Hotels, Restaurants, Contractors, Construction, Schools, Colleges, Transport, Cinema, Canteens, Hostels.

Also, this GST Bill format can be used for Textiles, Garments, Jewellery, Gold, Book Shops, Kirana Shops, Retail Shops, Car Sales, Bike Sales, Insurance.

Rules of GST Bill format : GST Tax Invoice Format Rules:

Subject to rule 5, a tax invoice referred to in section 23 shall be issued by the supplier containing the following details:-

• name, address and GSTIN of the supplier;
• a consecutive serial number containing only alphabets and/or numerals, unique for a financial year;
• date of its issue;
• name, address and GSTIN/ Unique ID Number, if registered, of the recipient;
• name and address of the recipient and the address of delivery, along with the name of State and its code, if such recipient is unregistered and where the taxable value of supply is fifty thousand rupees or more;
• HSN code of goods or Accounting Code of services;
• description of goods or services;
• quantity in case of goods and unit or Unique Quantity Code thereof;
• total value of goods or services;
• taxable value of goods or services taking into account discount or abatement, if any;
• rate of tax (CGST, SGST or IGST)
• amount of tax charged in respect of taxable goods or services (CGST, SGST or IGST);
• place of supply along with the name of State, in case of a supply in the course of inter-State trade or commerce;
• place of delivery where the same is different from the place of supply;
• whether the tax is payable on reverse charge;
• the word “Revised Invoice” or “Supplementary Invoice”, as the case may be, indicated prominently, where applicable along with the date and invoice number of the original invoice; and GST Bill format at the same time.
• signature or digital signature of the supplier or his authorized representative.

GST Invoice Format (GST Bill Format) in case of Exports

Provided further that in case of exports, the invoice shall carry an endorsement “SUPPLY MEANT FOR EXPORT ON PAYMENT OF IGST” or “SUPPLY MEANT FOR EXPORT UNDER BOND WITHOUT PAYMENT OF IGST”, as the case may be, and shall, in lieu of the details specified in clause (e), contain the following details:

name and address of the recipient;

• address of delivery;
• name of the country of destination; and
• number and date of application for removal of goods for export [ARE-1].

The GST Invoice Format (GST Bill Format) referred to in sub-rule (1), in case of taxable supply of services in GST Bill format provided, shall be issued within a period of thirty days from the date of supply of service:

Provided that in case of continuous supply of services, the invoice shall be issued within a period of thirty days from the date when each event specified in the contract, which requires the recipient to make any payment to the supplier of services, is completed:

Provided further that where the supplier of service is a banking company or a financial institution including a non-banking financial company, the period within which the gst invoice is to be issued shall be forty five days from the date of supply of service.

Karishma Abbas

Hi, this is Karishma here, a commerce graduate with more than 10 years of work experience, the latest being a Global Financial Analyst with a Software company. My experience as an Analyst has driven me to write blogs for Reach